If you have an accounting website hosted by CPA Site Solutions then you have the ability to backup critical files to the Vault. The Vault is designed for file transfer among multiple user accounts, not mass backup for a single user.

If you are looking for a full file backup solution for all of your CPA firm’s computers data then Mozy is your best bet. Here is a breakdown of what they offer. (Full Disclosure: CPA Site Solutions is an affiliate of Mozy. Regardless you cannot find a better solution out there for the security and price.)

Free Sign up. You can get 2GB Free Online Backup quick and easily. Use this type of account to hold personal critical information online.

You could keep a data sheet with key phone numbers of people or businesses to call when you loose your wallet, need medical information, or need a forgotten password. Mozy is secure enough to hold this information for you that you can have access to anywhere, anytime.

Mozy Home. Once you realize what Mozy can do for $4.95 a month it is easy enough to upgrade to Mozy Home. You can get an unlimited online backup solution that makes it very easy to keep your computer backed up. You can backup up to five computers with Mozy Home at $4.95 for each computer.

Mozy Pro. You can also do Mozy Pro for $3.95 a month and .50 cents per gig of storage per computer. This can be a great business solution when you calculate costs of having an IT person do this for you.

Automatic Backup Solution. Simply choose what to backup and when you want it done. Once it’s set, you never have to worry about your backups again. Mozy runs automatically in the background safeguarding all your important computer files.

Once the initial back up is done then you only have incremental backups. These are fast because only the new data from file changes or creation have to be saved.

SAS70 Certified. There are any number of back up solutions but not all of them meet the needs of a CPA by being SAS70 Certified. Mozy’s has taken that extra step in security so you don’t have to and all their data centers are SAS70 certified.

Easy Data Recovery. There are some services that function well in getting the data needed but fall short when it comes to getting that data reclaimed. Mozy has a great wizard that walks you through a step by step process to recover all your data. This link shows you the screen shots of replacing a computer if you have to do a full recovery, while this link shows you recovery of individual files.

Having a paperless office has been talked about in terms of being green and saving paper. There is also the green of money saved from data recovery. When you are able to recovery your data in minutes rather than days you not only save time and money but also the confidence of your clients.

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